When the world is embracing digitization, you should do the same to keep up with the stiff competition from organizations that are using advanced technology. The time and attendance system has many benefits to the organization as discussed below.
Therefore, HR has to know precisely how many hours each employee has worked for fair compensation. Your needs this software to relieve the HR from calculating complicated and lengthy algorithms to find out the number of hours of each employee for payment purposes because that is time-consuming.
Since the system enables your HR department to prepare the payroll faster and more accurately, the benefit also reflects in the tax filing process. In some countries, the employer has to file tax returns for their employees.
You can assign your staff tasks and organize a schedule for them when they are on vacation. The employees can use e-signatures or any other method to verify when they have completed the specific tasks and duties. As long as the employee beats deadlines they are ok.
The records are kept in the system for reference when you need to audit your organization. You can review your payroll records on the system for adjustments and updates.
In the majority of organizations who have implemented the software in the operations have had problems with employees adjusting and adapting their software at the beginning. There is no cheating in payslips because that is a record for reference if the HR favors one employee of the other. These benefits develop more trust between the employer and the employee health increasing output.
The software allows better tracking of projects and tasks. There are records of time limit for completion of tasks on the system which helps the manager to recognize an employee who is lagging behind in completing their tasks.
The manager has to ensure that they are fair when creating the employee calendar, but due to limitations of human nature, the manager cannot be perfect in achieving fairness. There are no complaints from employees on unfairness and inequality because the system has no way of favoring or discriminating against an employee when it is scheduling their duties and tasks. The scheduling capabilities of the software allows the company to make last-minute switches.
Time theft causes too many losses to a company. When the employee is absent from work without the knowledge of the management, the remaining people on the shift are understaffed, and that slows down the speed of serving customers. When you start using the time and attendance software you can monitor the attendance of every employee.